Lecturer Appointments

AY Appointments

Complete New Hire in CHRS RecruitingInstructions on how to complete the new hire in CHRS Recruiting
Complete the Contract Data
  1. Go to the CSU Contract Data page
  2. Click Add a New Value tab
    The Add a New Value page displays
  3. Enter requested data
  4. Click Add
  5. Enter criteria on Contract Status/Content page
    • For an AY appointment, in the Contract Status/Content section, click the Add [+] button at the top right corner. A new row displays. Enter criteria for the spring semester.
  6. Enter criteria in TF Contract Detail section
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the data for the semester(s)
  9. Letter Code: Enter CN1 in the semester(s)
  10. Click Save
Generate and Print the Appointment Form
  1. Go to the TF/TA/GA Appt-Revision Form
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The appointment form page displays
  4. Enter the data to generate and populate the appointment form
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  8. Click Process Monitor
    The Process List page displays
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click the PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
  15. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
Tutorial Videos
 

12-Month Appointments

Complete New Hire in CHRS RecruitingInstructions on how to complete the new hire in CHRS Recruiting
Complete the Contract Data
  1. Go to the CSU Contract Data page
  2. Click Add a New Value tab
    The Add a New Value page displays
  3. Enter requested data
  4. Click Add
  5. Enter criteria on Contract Status/Content page
  6. Enter criteria in TF Contract Detail section
  7. Click TF Contract Totaltab
    The TF Contract Total page displays
  8. Verify the data for the semester(s)
  9. Letter Code: Enter CN1 in the semester(s)
  10. Click Save
Generate and Print the Appointment Form
  1. Go to the TF/TA/GA Appt-Revision Form
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The appointment form page displays
  4. Enter the data to generate and populate the appointment form
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  8. Click Process Monitor
    The Process List page displays
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click the PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
  15. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
Tutorial Videos
 

Appoint Lecturer to Concurrent Job

Complete Concurrent Hire in CHRS RecruitingInstructions on how to complete the concurrent hire in CHRS Recruiting
Complete the Contract Data
  1. Go to the CSU Contract Data page
  2. Click Add a New Value tab
    The Add a New Value page displays
  3. Enter requested data
  4. Click Add
  5. Enter criteria on Contract Status/Content page
  6. Enter criteria in TF Contract Detail section
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the data for the semester(s)
  9. Letter Code: Enter CN1 in the semester(s)
  10. Click Save
Generate and Print the Appointment Form
  1. Go to the TF/TA/GA Appt-Revision Form
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The appointment form page displays
  4. Enter the data to generate and populate the appointment form
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  8. Click Process Monitor
    The Process List page displays
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click the PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
  15. Write in the next unused record number found in the CSUID Search in the Empl ID field
  16. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
Tutorial Video: Appoint Lecturer to a Concurrent JobAdd a Concurrent Job for TF, TAs, or GAs Tutorial Video
 

Generating Forms

Tutorial Videos
 

Rehire Lecturer - No Break in Service

Complete the Contract Data
  1. Go to the CSU Contract Data page
    The CSU Contract Data search page displays
  2. Click Add a New Value tab
    The Add a New Value page displays
  3. Enter requested data
  4. Click Add
  5. Enter criteria on Contract Status/Content page
    • For an AY appointment, in the Contract Status/Content section, click the Add [+] button at the top right corner. A new row displays. Enter criteria for the spring semester.
  6. Enter criteria in TF Contract Detail section
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the data for the semester(s)
  9. Letter Code: Enter CN1 in the semester(s)
  10. Click Save
Generate and Print the Contract/Terms & Conditions
  1. To print the Terms and Conditions for a Lecturer, go to the TF Contract by Emplid page. 
    To print the Terms and Conditions for a Teaching Associate, go to the Contract for TA page, or to print the Terms and Conditions for a Graduate Assistant, go to the Contract for GA page.
    The Find an Existing Value search page displays
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The contract page displays
  4. Enter the data to generate the contract
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The contract page displays
  8. Click Process Monitor hyperlink
    The Process List page displays.
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button 
    Note: 2 pages will print for an Academic year appointment
Generate and Print the Appointment Form
  1. Go to the TF/TA/GA Appt-Revision Form
  2. The Find an Existing Value search page displays
  3. Click Search
    The search results display
  4. Select a Run Control ID by clicking the appropriate hyperlink
    The appointment form page displays
  5. Enter the data to generate and populate the appointment form
  6. Click Run
    The Process Scheduler Request page displays
  7. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  8. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  9. Click Process Monitor
    The Process List page displays
  10. Wait at least 15 seconds, and then click Refresh
  11. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  12. Click Details hyperlink
    The Process Detail page displays
  13. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  14. Click the PDF hyperlink
  15. Print the contract using the browser or Adobe Acrobat print button
  16. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
Tutorial Video: Rehire a Lecturer with No Break in ServiceRehire a Lecturer with No Break In Service Tutorial Video
 

Rehire Lecturer - Break in Service

Please note, for faculty with a break in service of two or more consecutive semesters, they should be hired through CHRS Recruiting.

Complete Rehire in CHRS Recruiting

Instructions on how to complete the rehire in CHRS Recruiting

Complete the Contract Data
  1. Go to the CSU Contract Data page
  2. Click Add a New Value tab
  3. The Add a New Value page displays
  4. Enter requested contract data
  5. Click Add
  6. Enter criteria on Contract Status/Content page
    • For an AY appointment, in the Contract Status/Content section, click the Add [+] button at the top right corner. A new row displays. Enter criteria for the spring semester.
  7. Enter criteria in TF Contract Detail section
  8. Click TF Contract Total tab
  9. The TF Contract Total page displays
  10. Verify the data for the semester(s)
  11. Letter Code: Enter CN1 in the semester(s)
  12. Click Save
Generate and Print the Appointment Form
  1. Go to the TF/TA/GA Appt-Revision Form
  2. Click Search
  3. The search results display
  4. Select a Run Control ID by clicking the appropriate hyperlink or make a new run control by clicking the ‘Add a new value’ tab to make a new run control for the Appt form.
  5. The appointment form page displays
  6. Enter the data to generate and populate the appointment form
  7. Click Run
  8. The Process Scheduler Request page displays
  9. Select the following settings:
  10. Click OK
  11. The TF/TA/GA Appt-Revision Form page displays
  12. Click Process Monitor
  13. The Process List page displays
  14. Wait at least 15 seconds, and then click Refresh
  15. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  16. Click Details hyperlink
  17. The Process Detail page displays
  18. Click View Log/Trace hyperlink
  19. The View Log/Trace page displays
  20. Click the PDF hyperlink
  21. Print the contract using the browser or Adobe Acrobat print button
  22. Obtain signatures and forward to Faculty Services (via Dean's Office as applicable)
Tutorial Video: Rehire a Lecturer with a Break in ServiceRehire a Lecturer After a Break In Service Tutorial Video

Revise Contracts

Revise Contract—Change WTU/FTE with Same Effective Date
  1. Go to the CSU Contract Data page
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Select Correct History checkbox
  4. Click Search
    The Contract Status/Content page displays
  5. In the TF Contract Detail section, use the lookup button to select Term
  6. Enter changes
  7. Click Save
  8. Click TF Contract Total tab
  9. Verify the revised data for semester(s)
Generate and Print the Contract/Terms & Conditions
  1. To print the Terms and Conditions for a Lecturer, go to the TF Contract by Emplid page. 
    To print the Terms and Conditions for a Teaching Associate, go to the Contract for TA page, or to print the Terms and Conditions for a Graduate Assistant, go to the Contract for GA page.
    The Find an Existing Value search page displays
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The contract page displays
  4. Enter the data to generate the contract
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The contract page displays
  8. Click Process Monitor hyperlink
    The Process List page displays.
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
Generate and Print the TF/GA/TA Revision Form
  1. Go to the TF/TA/GA Appt-Revision Form
    The Find an Existing Value search page displays
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The TF/TA/GA Appt-Revision Form page displays
  4. Enter the data to generate the appointment form
  5. Click Run
    The Process Scheduler Request page displays
  6. Select settings as follows:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  8. Click Process Monitor hyperlink
    The Process List page displays
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking Refresh until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details
    The Process Detail page displays
  12. Click View Log/Trace
    The View Log/Trace page displays
  13. Click the PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button
Revise Contract—Change WTU/FTE with Different Effective Date
  1. Go to the CSU Contract Data page.
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Click Search
    The Contract Status/Content page displays
  4. In the Contract Status/Content section, click the Add [+]button
    A new row displays
  5. Click View All hyperlink
    All rows display
  6. Enter criteria in the Contract Status/Content section
  7. Enter criteria in the TF Contract Detail section
  8. Click Save
  9. Click TF Contract Total tab
    The TF Contract Total page displays
  10. Verify the revised data for the semester
  11. Generate and print the contract/terms and conditions (as described in section above)
  12. Generate and print the TF/GA/TA revision form (as described in section above)
Revise Contract—Change Lecturer Level
  1. Go to the CSU Contract Data page
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Select Correct History checkbox
  4. Click Search
    The Contract Status/Content page displays
  5. Enter changes in the TF Contract Detail section
  6. Click Save
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the revised data
  9. Generate and print the contract/terms and conditions (as described in section above)
  10. Generate and print the TF/GA/TA revision form (as described in section above)
Tutorial Videos

Hiring Process

Tutorial Videos