Professional and Continuing Education (PaCE)

Appointments in PaCE managed sessions—Winter Term, Summer Term (non-state support), and Special Session—require review by the Faculty Services Additional Employment team. The "Additional Employment" form found in OnBase will be used for making PaCE appointments and for compensating the faculty after the appointment period ends.

After approval by Additional Employment, the Additional Employment form will be retained by Academic Business & Strategic Operations (ABSO). ABSO will verify and update the form's information—including payment amount—after the appointment ends. Finally, ABSO routes the form to UP for payroll processing.

PaCE teaching and non-instructional appointments must be made on a per faculty member basis—one cannot appoint multiple faculty on the same form. However, one may request multiple appointments (e.g., more than one class) for the same faculty member on one form. However, payment is issued only after the "appointment end date" for all appointments on one form.

Tip: Submit more than one appointment form if payment is expected after each class is completed (e.g., first summer session, second summer session).

Changes to appointments (e.g., a class is canceled) will require submitting a revision of the faculty member's assignment using another Additional Employment Form with the appointment type: Revision.

Special Session

Special Session appointments are for academic programs not supported by the state general fund that are provided to matriculated students on a self-support basis and often with atypical times and locations determined by the program. Select Special Session as the form type in the Additional Employment Form.

These appointments are generally approved as overload appointments with these caveats:

  1. Faculty are not authorized to work until the appointment is cleared by Faculty Services. Violations may lead to sanctions. Requests are late if not submitted by 2 weeks out from the start date.
  2. The RSCA reassigned time program has limits on overload appointments. The Dean must note on the request form that they are aware of the RSCA assigned time and approve the additional work. The Division of Research and Innovation is the final arbiter of whether RSCA funded faculty are allowed additional work while receiving RSCA Assigned Tim (AT), and that office may revoke RSCA AT if the terms of the RSCA AT Agreement are not followed.
  3. Appointments that fall into more than one semester or term must conform to the workload limit as applied to each academic period within the appointment timeframe. These are Winter Term, Spring Semester, Summer Term, Fall Semester, and Intersessions between these terms and spring break.
  4. 12-Month and 10-Month appointments remain in effect at all times. For example, while spring break has no duty days for AY faculty, other faculty remain on duty during spring break at the same time base as their 12-Month or 10-Month appointment. They must take vacation days to take spring break off.

The Special Session form type may also be used to appoint faculty to non-instructional duties during the session—duties that serve the Special Session program's students and programming. However, teaching and non-instructional appointments must be made on separate forms.

Appointments in Special Session are "Extension For-Credit Employment" (Article 40, Unit 3 CBA), and they are in classification code 2322. The salary for classification code 2322 is determined by rank, WTUs for a class, and number of students in that class. Some programs have waivers that allow for higher compensation. Waivers are obtained from the Office of the Provost.

It is important to maintain the distinction between Special Session program duties and summer and regular session duties. Sometimes faculty teaching in special session programs during the summer are mistakenly appointed as summer session faculty, leading to improper pay and improper accounting. Departments may also forget that split-funded appointments--allowed only for tenure line faculty-- require buyout (transfer of funds) from the special session program to the stateside ledger.

Finally, special session appointments may be established with no compensation under the following circumstances only:

  1. Volunteer instructors. Non-Unit 3 persons who are volunteering their time to the University (e.g., MPP instructors). Faculty employees may not volunteer their time.
  2. Banking time. Occasionally, an appointment is made without compensation due to having paid faculty appointees who did not work, or split-funding (buyout of state funded workload by the Special Session program).

For more information about special sessions programs, please visit PaCE’s web pages. www.sjsu.edu/specialsession/current-programs/

To learn more about making this type of appointment in OnBase, please visit: Onbase Tutorial- PACE Special Session.

For faculty compensation rates, please go to the Salary Schedule 2322 [pdf].

Summer

Summer sessions are a staple of University schedules. However, they are additional employment for faculty. Therefore, appointments for summer are made in the Additional Employment Form. Most summer classes are not supported by the general fund. Therefore, most teaching appointments in summer are made in PaCE Summer Sessions.

To appoint, fill in the faculty, course, and approval routing information. The Summer form type may also be used to appoint faculty to non-instructional duties during the summer session—duties that serve students and summer programming. However, teaching and non-instructional appointments must be made on separate forms.

Summer session employment is also regulated by CSU limits on additional employment. Therefore, appointments may not lead to faculty timebase or workload exceeding 1.25 FTE, or 50 hours per week. Summer appointments are always added to existing appointments. 12-month faculty have a standing timebase at the fraction associated with their 12-month appointment (e.g., .5 FTE = 20 hours/week). AY faculty have a standing timebase of 0 in summer. Regardless of appointment type, any other CSU employment (e.g., Research Foundation) is counted toward workload limits. Please see the Summer Additional Employment Guidance—updated annually—for more information.

For more information about summer sessions, please visit this website: www.sjsu.edu/summer/staff/

OnBase Tutorial - PaCE Summer Session

Winter

Winter Session is a somewhat unique part of San José State University. Many universities begin spring semester a few weeks earlier than we do. The late spring start frees up about 3 weeks for additional classes—about enough time to teach or take one 3 unit course.

Technically speaking, Winter Session is a "special session" of the university, so teaching appointments for it are managed by PaCE in partnership with Faculty Services Additional Employment. Faculty appointments for Winter are made in the Additional Employment Form.

Faculty Services maintains a document called Winter Session Additional Employment Guidance. This document will help you determine the highest appointment allowed for faculty under varying circumstances such as appointment type, appointment fraction, and other additional employment.

Appointments in Special Session are "Extension For-Credit Employment" (Article 40, Unit 3 CBA), and they are in classification code 2322. The salary for classification code 2322 is determined by rank, WTUs for a class, and number of students in that class.

For more information about winter session, please visit this website: www.sjsu.edu/winter/staff/

To learn more about making this type of appointment in OnBase, please visit: PaCE Winter Session Appointment Guide and QuickTip: Filling Out the PACE Winter Session Form [pdf] and Winter Session Additional Employment Form [Panopto].

For limits on Winter Session employment time base, refer to the Winter Session Additional Employment Guidance.

For faculty compensation rates, please go to the Salary Schedule 2322 [pdf].

PaCE SJSU Online

For instructions regarding how to complete the PaCE SJSU Online form, refer to the Additional Employment Appointment Form Instructions

To learn more about this program, please visit SJSU Online